Export Management Company Business Definition

EXPORTING AND IMPORTING

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Exporting is the act of producing goods or services in one country and selling or trading them to another country. The term export originates from the Latin words ex and portare, meaning to carry out. The counterpart to exporting is importing which is the acquisition and sale of goods from acquired from another country and selling them within the country. Although it is common to speak of a nation's exports or imports in the aggregate, the company that produces the good or service, as opposed to a national government, usually conducts exporting in terms of logistics and sales transactions. However, export and import levels may be highly influenced by government policies, such as offering subsidies that either restrict or encourage the sale of particular goods and services abroad. Certain exports, such as military technology, may be banned entirely, at least for certain recipients, in cases of trade embargoes or other government regulations (e.g., U.S. companies generally can't export to or import from Cuba). Exporting is just one method that companies use to establish their presence in economies outside their home country. Importing is the method used to acquire products not readily available from within the country or to acquire products at a less expensive cost than if it were produced in that country.

Countries may be in a favorable position to export for several reasons. A country may export goods if it is the world's sole supplier of a certain good, such as when it has access to natural resources others lack. Some countries are also able to manufacture products at a relatively lower cost than other countries, for example, when labor costs less. Other factors include the ability to produce superior quality goods or the ability to produce the goods in a season of the year when other countries need them (Branch, 1990).

BALANCE OF TRADE

A country's international trade consists of both importing and exporting goods and services. The difference between the amount exported and the amount imported equals the balance of trade. A trade surplus consists of exporting more than importing while a trade deficit consists of importing more than exporting.

BRIEF HISTORY OF U.S. EXPORTS AND IMPORTS

The United States has been heavily dependent upon exporting throughout its history. It has played an important role in global trade as well. Even before its Declaration of Independence, the United States relied heavily on the exportation of cotton, tobacco, and other agricultural products to Europe for much of its commerce. After the Revolutionary War, the United States endured English duties and restrictions in Europe and the West Indies. This caused the United States to form new trade ties with overseas buyers in Africa, India, and East Asia, helping to form a legacy of U.S. trading overseas.

Although the United States thrived in exporting during its first 100 years, it was not until the Industrial Revolution gained momentum in the late 19th century that exporting began to significantly increase. This occurred mainly due to the technological advancements in communications, manufacturing, transportation, and food preservation techniques. It was during this time that the United States made the transition from being a supplier of agricultural products to a manufacturer of industrial goods, such as ships, rail-roads, clothes and cars.

However, in the first decades of the twentieth century there was an increase in protective trade barriers and restrictions created by counties to further their own trade interests. As a result, many laws were created to protect domestic industries and give local firms an advantage in trade. The Sherman Antitrust Act of 1890, the Federal Trade Commission Act of 1914, the

Figure 1
U.S. International Trade in Goods and Services (in billions of US dollars)

SOURCE. US Census Bureau: Foreign Trade Statistics. Available from: www.census.gov/indicator/www/ustrade.html.

Trading with the Enemy Act of 1917, and the Smoot-Hawley Tariff Act of 1930 were some of the laws passed in the United States at this time. While not all of these were intended to reduce trade, and probably none were intended to devastate U.S. exports, the general pattern internationally was to raise protectionist trade barriers and tariffs in kind, creating an unfavorable climate for U.S. exports. This repressive trade environment is considered one of the causes of the Great Depression.

During the mid- and late 1930s, the United States and other nations cooperated to reduce trade barriers and create a smoother world trade climate. The U.S. Reciprocal Trade Agreements Act of 1934 helped to introduce lower tariffs and duties imposed on imports. As well, the most-favored-nation (MFN) trading program extended the benefits of any bilateral tariff reductions negotiated by the United States to all MFNs.

World War II helped to increase United States exports, as did reduced trade barriers. During the war, countries turned to the United States for supplies and the United States was increasingly perceived as an industrial power and a source of high-quality goods. In the postwar years, the United States emerged as the most powerful international trade leader, while the European and Japanese manufacturing sectors concentrated on rebuilding. From the 1940s to the 1960s, the U.S. trade surplus, the value of exports out of the country less the value of imports into the country, increased at a rate of 20 percent annually. U.S. exports continued to increase throughout the 1970s, growing from about $43 billion in 1970 to nearly $225 billion by 1980.

In the 1970s, however, increased competition from Western Europe and Japan wrested international market share from the United States. In the 1980s U.S. exports were outweighed by imports, as the national trade deficit grew to more than $160 billion annually by the late 1980s. Much of this deficit was due to oil imports; however, Japan's success at manufacturing quality goods for export, particularly autos and electronics, also contributed.

Despite this, increasing internationalization of markets and an ongoing effort to lower trade barriers greatly expanded global trading. From 1986 to 1990, U.S. merchandise exports contributed more than 40 percent of the rise in gross national product (GNP). In 1990, almost 84 percent of U.S. GNP growth was due to exports, which totaled a record high of $394 billion. The increase of U.S. exports in the late 1980s and early 1990s led to a significantly lower trade deficit and 2 million new jobs attributed to exports. The U.S. Department of Commerce estimates that for every $45,000 in export sales, one job is created, more than double the rate of jobs created by domestic sales. By calendar year 2004, annual U.S. exports of goods and services were around $1.147 trillion, leaving a $617 billion trade deficit, based on U.S. Census Bureau, Foreign Trade Statistics figures. According to World Trade Organization estimates, in 2004 the United States supplied about 9.6 percent of the world's merchandise exports by value. The United States was the world leader in imports claiming a 16.8 percent share of the world total imports.

CHARACTERISTICS OF EXPORTERS

Exports remain an important growth vehicle for U.S. companies, as many domestic product and service markets are saturated and offer only limited growth prospects. Today, many smaller firms export occasionally and seek to develop permanent, recurring business in foreign countries. Other companies only export to a few countries and want to increase the number of countries in which they do business. Fifteen percent of U.S. exporters account for 84 percent of the value of U.S. manufactured exports. One-half of all exporters sell in only one foreign market. Fewer than 20 percent of exporters, and fewer than 3 percent of U.S. companies overall, export to more than five markets.

METHODS OF EXPORTING

DIRECT EXPORTING.

The typical exporting system is a company-owned export department, in which a manufacturer sells directly to companies or consumers in foreign countries. In this arrangement, the company has complete control over the marketing and distribution of its goods and services, distribution, sales, pricing, and other business choices. Most U.S. exporters, however, don't utilize this system. Many companies depend on one or several specialized export channels outside their organizations. Most companies choose direct and indirect routes. Direct exports are sold through foreign-based parties. Indirect exports are sold through home-based proxies or resellers. Both methods can be implemented through either merchants or agents. In these cases, merchants actually assume ownership of the goods, as opposed to agents, who only represent the manufacturer or owner. Bartering is another method that manufacturers may use to sell their goods abroad.

A direct merchant is an organization in a foreign country that buys goods in the United States, or another country, and then proceeds to sell the goods in their own country. The merchants usually offer complementary services to their buyers such as maintenance, parts sales, and technical support. A direct merchant often has a close relationship with the exporter, giving the merchant exclusive rights to sell and service the goods.

There are several different types of direct agents. Some direct agents, for example, are paid by U.S. firms on commission, have a contract, and usually do not sell competing products. The exporter trains the representative on the product and provides them with literature. Purchasing agents are similar to commission agents. They are sent to a foreign country by their company or homeland to purchase products for them. The agent is usually paid a fee or commission for this work. Purchasing agents are only in the target country for a short period of time and then leave.

INDIRECT EXPORTING.

When a company uses a home-based merchant or agent to find and deliver goods to foreign buyers it utilizes indirect exporting. This method of exporting poses the least amount of risk and expense because it is relatively easy to start up and has a moderate up-front capital investment. Indirect agents act as intermediaries between the exporter and buyer and facilitate the flow of goods.

There are several different types of indirect agents. One is an export management company (EMC). EMCs usually represent several companies in one or more industries. The agent charges the domestic company a fee or commission and in return provides the manufacturer with access to foreign channels of distribution and knowledge of foreign markets. Another type of indirect agent is a Webb-Pomerene Association. There are about forty such associations in the United States. These associations are composed of competing manufacturers for the purpose of exporting. The associations are exempt from U.S. antitrust laws relating to price setting, discounting, and customer information. Export trading companies (ETCs) are another type of indirect agent. These were created in 1982 by the U.S. government to help U.S. manufacturers compete with powerful Japanese conglomerates. These companies are similar to EMCs and Webb-Pomerene Associations but are on a larger scale. Export commission houses are another form of indirect agent. In this case, commission agents represent buyers in foreign markets. The foreign buyer places an order and the commission agent solicits bids from domestic manufacturers. The lowest bidder is usually receives the order and is compensated by the foreign buyer with a fee or commission. This is an advantage for the exporter because the payment is usually received immediately and it takes little effort to complete the sale. Other forms of indirect trading include foreign freight forwarders, which manage overseas shipments for a fee; brokers, which bring buyers and sellers together, but do not handle or distribute the goods; and export agents, who represent the manufacturer, and act under their own name.

EXPORTING GUIDELINES

The international market is more than four times larger than the U.S. market. The growth rates in foreign countries are also much greater than domestic market growth. By exporting, companies can keep ahead of competition. Before implementing exporting, a company should measure the benefits against the costs and risks associated with it. The following are ten keys to keep in mind when exporting.

1. Obtain export counseling and create an international marketing plan before beginning to export. The plan should include goals, objectives, and expected problems.
2. Receive commitment from top management to correct initial problems and to meet financial requirements. Take a long-range view of exporting.
3. Carefully select foreign distributors. International distributors should act more independently than domestic ones, due to communication and transportation difficulties.
4. Establish a foundation for a profitable operation and growth.
5. Continue dedication to export effort even when U.S. market is booming. Many companies ignore their exporting plan when the U.S. economy picks up and subsequently fail.
6. Foreign distributors should be treated like domestic counterparts. Many companies implement advertising campaigns, discount offers, sales incentive programs, and so on to the U.S. market but don't make similar offers to their international distributors.
7. Do not assume that a marketing technique that works in one market will automatically work in others. Each market has to be treated separately to ensure success.
8. Be willing to make modifications to products to meet foreign regulations in other countries. Companies must take into account cultural preferences in other countries.
9. Messages pertaining to sale and warranties should be printed in languages locally understood. A company's foreign distributor may speak English, but it is unlikely that all sales and service personnel have this capability.
10. Readily available servicing for products should be provided. A company can earn a bad reputation when service support is not provided.

IMPORTING

Importing products into countries is often dependent on what product, commodity, or service is being imported. In the United States the Harmonized Tariff Schedule is the directory for determining what if any tariff is imposed on the product in question. Importing into any country should involve communicating with that country's customs agency to determine the necessary licensing and logistics issues. Often a customs broker is necessary to facilitate the smooth transfer of goods and services between countries. Inherently, importing involves exporting from one country; thus many of the issues involved in exporting are relevant and necessary for importing goods and services.

BARRIERS TO EXPORTS

Barriers to the export and import of goods have been widely established by governments. These barriers serve a number of purposes such as protecting industries, national employment levels, and improving trade balances. The United States and many other nations have made efforts to lower trade barriers, although many countries still have an intricate network of barriers that greatly impact the world export market.

The two major classes of trade restrictions are tariff and nontariff. Tariffs are duties imposed on goods leaving or coming into the country. Among other uses, tariffs are used to penalize other countries for trade or political actions. Nontariff barriers include quotas, taxes, and exchange rate controls. These can be broken down into six major categories that include specific trade limitations, customs and administrative entry restrictions, standards, government participation, import charges, and miscellaneous categories. Many governments offer various global export initiatives to encourage free trade. The General Agreement on Tariffs and Trade (GATT), which was signed by the United States and the majority of developed and developing countries, calls for a decrease of both tariff and nontariff barriers worldwide. Other important developments include the North American Free Trade Agreement of 1993, and the European Union's gradual evolution toward economic unity. These agreements significantly reduce trade barriers within the affected regions. In the United States, most governments support specific industries or companies through financial aid, lower tax rates, loans, and grants.

REASONS TO EXPORT

The most important reason a company begins exporting is to maximize profits by exploiting opportunities in foreign markets that are not available in domestic markets. A product may become obsolete in one country, but may be able to be sold abroad. By doing so, a manufacturer can reduce new product development costs and take advantage of learned efficiencies related to the product dealing with production, distribution, and marketing. When markets for products in the United States begin to mature and become saturated, producers can continue to receive continuous sales and profit gains through exporting. Markets in other countries are often less saturated and less competitive, allowing manufacturers to gain faster sales growth and higher profit margins. Foreign markets can provide shelter not only from maturing domestic markets, but also from increased competition in the home market. As manufacturing volume increases, benefits related to economies of scale aid the exporter's competitiveness in both foreign and domestic markets. Market risk diversification is also another benefit of exporting. A company can usually decrease its exposure to cyclical economic down-swings or regional problems by increasing its geographic opportunities. Exporting also decreases risks associated with seasonality of some products, e.g., warm-weather-related products might be marketed in the Southern Hemisphere when it's winter in the Northern Hemisphere.

As trade barriers continue to fall through the work of the World Trade Organization the value for a company to export their products will increase noticeably. The significant consumer buying power of many industrialized countries, especially the United States, is creating an ever expanding market for the exporting and importing of goods and services.

Kevin Nelson

Revised by Hal P. Kirkwood , Jr.

FURTHER READING:

Branch, Alan E. Elements of Export Marketing and Management. 2nd ed. London: Chapman and Hall, 1990.

Nelson, C.A. Exporting: A Manager's Guide to the World Market. New York: International Thomson Business Press, 1999.

Orton, C.W. "What Makes the U.S. Run Well?" World Trade 13, no. 10 (2000): 32–34.

Weiss, K.D. Building an Import/Export Business. Hoboken, NJ: Wiley, 2002.

Export Management Company Business Definition

Source: https://www.referenceforbusiness.com/management/Ex-Gov/Exporting-and-Importing.html

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